Privacy Policy
The Hms (Housekeeper Management System) is a service provided by project75 software limited, a private limited company registered in England (company number 07596849).
This privacy policy sets out the basis on which any personally identifiable information ("Personal Data") we collect from you, or that you provide to us, or is provided to us on your behalf by your employer or management company ("your Employer"), will be processed by us.
project75 software limited ("We") are the controller of your Personal Data and are committed to protecting and respecting your privacy.
Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it in respect of your use of Hms ("the Service"). By using the Service, you are accepting the terms of this Privacy Policy.
The type of information we collect
We currently may collect and process the following information:
- Personal information: Name, address, email address and phone number.
- Usage information: Each time you use the Service we may automatically collect information about your device and your usage of the Service which may qualify as Personal Data, for example technical information that your browser sends whenever you visit a website. This data may include your Internet Protocol (IP) address, the address of the web page you visited before using the Service, your browser type and settings, the dates and times of your use of the Service, information about your browser configuration and plug-ins, language preferences and cookie data.
How we get the personal information and why we have it
The personal information we process is provided to us indirectly by your Employer for one of the following reasons:
- To allow you to access and use the service
- To allow your Employer to contact you as required.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting us using any of the contact details listed later in this policy.
How we store your personal information
Your information is securely stored at data centres provided by Microsoft Corporation at locations within the UK.
We retain Personal Data for as long as we provide the Service to you or your account remains open. However, we may keep some data after your account is closed or you cease using the Service, for the purposes set out below.
After your account has been closed by your Employer, we may retain Personal Data where reasonably necessary to comply with our legal obligations (including law enforcement requests), maintain system integrity, meet regulatory requirements, resolve disputes, offer new features you may be interested in, or fulfil your request to “unsubscribe” from further messages from us. If none of these obligations apply we will delete your Personal Data within 12 months of your account being closed.
Our Service is accessible via the Internet and so may potentially be accessed by yourself or any user around the world.
Cookies
Cookies are text files placed on your computer to collect standard Internet log and visitor behavior information. When you use the Service, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How we use cookies
Our Service uses cookies in a range of ways to improve your experience, including:
- Keeping you logged in
- Understanding how you use the Service
What types of cookies do we use?
There are a number of different types of cookies, however the Service uses cookies to provide parts of the functionality and so that we recognize you on the Service and remember your previously selected preferences (if any).
How to manage cookies
You can set your browser not to accept cookies; the website allaboutcookies.org tells you how to do this. However, parts or all of the Service may not function as a result.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us using any of the contact details listed later in this policy if you wish to make a request.
Contact details
Our postal address is:
project75 software limited
Unit 405
Via Gellia Mills
Via Gellia Road
Bonsall
MATLOCK
Derbyshire
DE4 2AJ
Our email address is:
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us using any of the contact details shown earlier in this policy.
You can also complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, if you are unhappy with how we have used your data. However before doing so, we would appreciate the chance to address your concerns so please contact us in the first instance. The ICO’s address is:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: www.ico.org.uk
Changes to this privacy policy
We keep our privacy policy under regular review to make sure it is up to date and accurate as far as possible. Please check back frequently to see any updates or changes. This policy was last reviewed and updated on 19th October 2021.